That’s not directly possible now but there are workarounds that we’ll look at separately. It was probably necessary to maintain compatibility across all the different Outlook programs and apps.īut it’s also shame, because some people make different Archive folders for each year. We’re now stuck with a single Archive folder and that name. The tutorial is for Office 2016 but it should work with previous versions of Outlook on Mac OS X as well. Microsoft dropped the Archive folder choice option during an update to Outlook 2016. Here’s a step-by-step guide that will help you emulate Gmail’s archiving functionality in your Microsoft Outlook. If you’re interested the feature was at Account | Tools | Set Archive Folder but that now only works for non-Microsoft mailboxes. Create a rule by clicking on the plus sign (let’s just call it Archiving) and then click Date Received in the When a new.
To do so, first create a folder on your local computer (e.g. An archived item (or items) remains accessible, but doesn't clutter your Inbox. This feature allows you to quickly move an item from your Inbox or another folder to an archive folder.
This video explains how you can archive outlook emails on demand whenever you want from any outlook folder to. One way to automatically archive objects from Outlook is to use rules. Outlook 2016 for Mac includes a new feature called one-click archiving.
You could create a new folder with whatever name you like and change the ‘archive’ folder to that folder. How to Archive Emails in Outlook - Office 365.
All those folders have fixed names which can’t be changed.įor a while there was a workaround in Outlook 2016 for Windows. In modern Outlook with Microsoft hosted mailboxes (, Office 365 hosted or recent Exchange Server) the Archive folder is an in-built folder like Inbox, Sent Items etc. This is where many people who want to learn how to archive folders in Outlook make a mistake. Keep in mind that Outlook will also save all subfolders beneath the folder you’ve selected. Select the folder you would like to archive. But non-Microsoft mailboxes can rename Archive to anything maybe ‘Miscellaneous’, ‘Store’ or just ‘Old Stuff’. Choose the Cleanup Tools next to Mailbox Cleanup and then select Archive. For many mailboxes it’s not possible to rename the Outlook Archive folder.